Inna praca Warszawa

Opis oferty pracy

ZAKRES OBOWIĄZKÓW:
ROLE:

- Manage the inbox by prioritising correspondence, maintaining an organised structure, filing emails systematically, and responding on behalf of the stakeholder when appropriate.
- Oversee complex calendar and meeting management, including scheduling, resolving conflicts, preparing agendas and materials, attending meetings, and distributing minutes and action items promptly.
- Coordinate end‑to‑end travel arrangements such as flights, rail, accommodation, visas, insurance, and detailed itineraries, ensuring all logistics are accurately reflected in calendars.
- Handle expense and budget administration, including timely submission of claims, support with invoice processing, and monitoring budget activity as required.
- Prepare, update, and maintain documentation such as reports, presentations, and professional correspondence.
- Support project coordination by researching and analysing information, preparing status updates, tracking milestones, and escalating risks or issues when necessary.
- Maintain strict confidentiality, adhere to internal policies and regulatory requirements, and build trusted, reliable relationships with stakeholders.

WYMAGANIA:

REQUIREMENTS:

- Minimum 3 years of experience working within international structures, preferably in a consulting or legal firm.
- Minimum 3 years of experience in a similar role (administration, executive assistant, office manager)
- Fluency in English (C1) and Polish, with daily work conducted in English
- Strong proficiency in Excel, PowerPoint, and Word
- Excellent organisational skills and a strong sense of responsibility for assigned tasks
- Highly developed ability to absorb new information and adapt to dynamic changes
- Knowledge of French (or another additional langugage) will be considered an additional asset

OFERUJEMY:

OFFER:

- Contract of employment
- Modern Warsaw office (Śródmieście)
- Hybrid working style with 3 days from the office per week
- Opportunity to use foreign languages on a daily basis
- Sport's card
- Private medical care
- Language course subsidies
- Work in a multicultural environment